Microsoft Office is a great suite of tools that thousands of law offices take advantage of each day. While the basics of the different programs are common knowledge, there are some great, easy-to-use tricks and features that many people don’t use. These features combine with OnPoint.Legal by Symbioshare to significantly benefit your law firm.
Protect Your Document in Microsoft Word
This simple feature hides in plain sight. Simply click File > Protect Document and you’ll see a host of document security features including document encryption, restrict editing, and mark as final. Each of these settings can help you and your team avoid confusion of what documents should be edited by whom while keeping them protected with a password.
Schedule Emails to Be Sent in Microsoft Outlook
How often have you made a mental note (or maybe a sticky note) to send an email to someone at a specific time, but you forgot? Well, in Microsoft Outlook you can schedule when you want an email to be sent. While composing an email, simply click the Options tab at the top of the window, find the More Options section on the toolbar, and click the dropdown arrow. This gives you the option to choose when the email will be sent. Use task reminders in OnPoint.Legal and you’ll never forget to send that important email again.
Make Your Life Easier with Shortcuts
Most of the important actions you perform in Microsoft Office’s suite of programs have corresponding keyboard shortcuts. By learning the important ones, you can save yourself a lot of time. Perhaps you know Ctrl+C is copy and Ctrl+V is paste, but here are some other handy shortcuts to know:
- Ctrl + S – Save
- Ctrl + Z – Undo
- Ctrl + P – Print
- Ctrl + [ – Decrease font size 1 point
- Ctrl + ] – Increase font size 1 point
- Ctrl + B – Bold
- Ctrl + I – Italic
- Ctrl + U – Underline
These shortcuts work in Word as well as Outlook. By learning them, you can save yourself time looking for the right button or feature.
Spend some time exploring Microsoft Office’s features and you’re sure to discover some other helpful tools you never knew existed. When you add the wide variety of options you get from Office to OnPoint.Legal, you get a feature-rich case management system that can help your firm reach new levels of productivity.